Invitation for Bids
Uva Provincial Ministry of Sports, Youth Affairs, Tourism, Transport, Cultural, and Textile and Small Industry
Subject: Design, Development, and Implementation of Efficiency Process Management System (EPMS) for Transport Service Authority (TSA) in Uva Province
Reference: Advertisement in Silumina, Thinakaran, and Sunday Observer newspapers dated 2024.06.03
- Interested bidders are invited to procure bidding documents upon payment of a non-refundable fee of Rs. 3000.00 at the account branch of Uva Provincial Ministry of Sports, Youth Affairs, Tourism, Transport, Cultural, and Textile and Small Industry. The payment period is from 03.06.2024 to 24.06.2024, during working days from 9.00 a.m. to 3.00 p.m.
- A pre-bidding meeting will be held on 10.06.2024 at 10.00 a.m. in the premises of Uva Provincial Ministry of Sports, Youth Affairs, Tourism, Transport, Cultural, and Textile and Small Industry to provide detailed clarification on the project.
- Institutions must submit registration details, including a valid VAT registration certificate.
- A refundable deposit of Rs. 50,000.00 should be made at the time of bid submission, accompanied by a valid non-conditional bidding bond from a reputable government bank for 90 days from the bid opening date. The deposit should be made to the account maintained by this ministry at the Muthiyangana Branch of Peoples Bank under account number 269100148440482, or a receipt can be submitted as an alternative bond.
- Bidding documents must be submitted in a two-stage bidding procedure with two sealed envelopes. The technical report and institutional information should be in the first envelope, while only bid prices should be in the second envelope. Both envelopes should be placed in another single envelope labeled “Quotation for the Design, Development, and Implementation of Efficiency Process Management System (EPMS) for Transport Service Authority (TSA) in Uva Province ” on the top left-hand corner.
- Completed bidding documents can be posted to the address “The Secretory, Uva Provincial Ministry of Sports, Youth Affairs, Tourism, Transport, Cultural, and Textile and Small Industry, Uva Provincial Council Complex, Kings Street, Badulla” or deposited in the tender box at the above address, on or before 25.06.2024 at 10:00 a.m. Bidding documents received after this time will be rejected.
- Bid evaluation will be conducted in two stages. First, evaluation of documents including the technical report with institutional information, followed by the selection of bidders with basic qualifications. The second stage involves the opening of price sheets submitted by selected bidders to determine the final qualified bidder.
- The procurement committee reserves the right to accept or reject bids, either wholly or partially.
- Late and incomplete bids will be rejected without prior notice.
- Bids will be opened on 25.06.2024 at 10:00 a.m. at the office of Uva Provincial Ministry of Sports, Youth Affairs, Tourism, Transport, Cultural, and Textile and Small Industry. Bidders or their authorized representatives may participate.
- After bid acceptance and before agreement signing, a performance bond equivalent to 5% of the bidding value must be submitted within two weeks. The performance bond should be valid for two months after the relevant period ends.
- For further inquiries, please contact 055-2231973.
The Secratory,
Uva Provincial Ministry of Sports, Youth Affairs, Tourism, Transport, Cultural, and Textile and Small Industry,
Uva Provincial Council Complex,
Kings Street, Badulla.
TP 0552222461
Email – minsportuva@gmail.com